|
Technology FAQs (Frequently Asked Questions)
Gradequick how to:
- Copy an assignment from one section of the same class to another
- Apply the desired grade scale to an entire class
- Post reports to Edline so parents can see the grades
- See the reports you have sent
- Print a list of all students and their grades without revealing ID numbers
- Sort the gradebook by a different column
- Print progress reports for individual students
- Apply the desired Grading Scale
- Manually send updates from Rediker to Gradequick
- Send attendance
- Access Edline at Home
- Print out class lists
- Put pictures into Rediker
- Weighting Tests
- Enter skills on report cards
- Making sure your exam is set up correctly in GradeQuick
- Post Homework to the Edline Calendar
- To Make Comments and Export Grades
- Set up to get Exam into Admin Plus for Report Cards
- Put Your Students’ Pictures in a Seating Chart
Other:
- How to set the default spacing in Word
- High School Mobile Lab procedures
- Editing Faculty Web Pages
Introduction to Gradequick
Edline
- Edline is a web site designed for teachers to easily set up content for their students and parents to view.
- Grades,assignments and other class information can and will be posted by HS teachers to Edline.
- Teachers will also be able to email to the families of their students using Gradequick/Edline.
Gradequick Web
- Gradequick web is an online gradebook system that links with the school’s administration system and the Edline web site.
- Gradequick will be used for grade entry for all grade levels and will be the tool teachers use to input grades for use on report cards.
- All Skills used by the lower grades are in Gradequick so that those teachers can use Gradequick to track skill mastery as they test. The results will be posted to report cards eliminating double entry of these skill grades.
- Gradequick can be used by teachers at school or at any other web connected computer.
- Attendance will be taken in Gradequick Web and sent to the office from there. If there is an Internet problem for some reason, attendance will have to be taken on paper forms until the problem is resolved. We will have redundancy to ensure that this is a rare occurrence.
Getting in to Edline
- Open a web browser
- Go to www.edline.net/pages/ocschools. This would be the page to shortcut to for Edline use.
- Put in user name – it is “oc” plus first initial and last name (ex – ocklucas for Keith Lucas)
- Initial password is “teacher” – this should be changed as soon as the person gets in to a password of their choosing. IT staff will not have the password. It can be reset, but please do not forget it.
- There is a mini setup to go through that pops up first. It asks for email address and a security question that will allow you to reset your own password if you forget. Please fill that in and submit as part of the initial login.
- You will then get to the edline home screen. This is where teacher class sites are set up and serves as a link to Gradequick Web gradebooks.
Installing Gradequick (one time on each pc where you use it – if you have problems, it may be because you installed it twice. If so, uninstall and try again.)
- You will know you need to install the Gradequick Plugin if nothing happens when you try to open Gradequick.
- To install the Gradequick Plugin –
- First select “Get Gradequick Plugin” –
- Choose run from the next screen and let it install. Will have to click next a few times
Opening Gradequick Web
- From your Edline home page, “Click on Semester 1 07-08 Gradequick Web”
- You should see Gradequick web open up and all and you will be in the program. All the classes will show up and you can have some fun.
Housekeeping Items – 1st time you enter
- The first time you enter, GO to View->Quarters->Subtotal->Average. This will turn on the quarterly subtotals columns.
- View Student Info and Uncheck Student ID – this will ensure that it is not inadvertently changed. It is supposed to be protected, but there is no need to see it and this will remove chance for accidents.
Viewing a class
- Classes can be selected using Window Menu Item
Taking Attendance
- Choose the desired class/period
- Click on Attendance
- Assign tardies and absences for those that are absent
- When finished, click File->Send->Attendance
- Attendance will not be considered taken by our admin software until sent. Even if no one is absent, you must do file->send->attendance and click OK 4 times to send it over to the office
Miscellaneous Notes
- You can view student info like phone numbers by going to View->Student Summary View
- You can delete a column and do a number of other shortcuts and data entry helps by Right-Clicking on a column
- You can set up weighting by going to Grading->Weighting
- Technical Support for Gradequick and Edline can be reached at 800-215-4289
- Skills for grades K-6 will be added within the next 2 weeks or so. All skill grades will eventually need to be entered in Gradequick and from there will be sent to Rediker and on to report cards
- To send end of term grades to Rediker, go to File->Send and select Send Grades to School Office. This will only be done at the end of terms. Further more detailed instructions will follow on this.
- Post to Edline Button will be used to Post student information to the Web for Parents. Further instructions and guidelines will follow on that.
- Student Pictures will be put in to Gradequick as soon as they are taken.
You can get to any class in edline without logging in by going to the www.edline.net/pages/ocschools and clicking classes. However, all the classes offered by the school are in the list (850 or so). To find the desired class you can sort by teacher or by class name, however, it is a lot to sift through.
If a student creates their own Edline login, they would see a list of only their classes when they logged in. We can print activation codes for any kids that may want that capability if you so choose.
Each class has a link that can be reached by anyone. That link could be put on the individual class pages in the ocschools.org web page to make edline class info simpler to reach. The link would be www.edline.net/pages/ocschools/classes/CLASS_ID Class id is generated by Rediker and consists of the teacher id (a 3 digit #) then the course id (conveniently the first 0 is dropped from all HS level courses) and then the section id. We could create a list of their courses and course ids so that teachers could create these links pretty easily. The COURSE_ID part could be edited to make the name friendlier, but it would have to be done manually for each class/section, which would take a while.
You can also create links that show on the right side of each Edline class page to forward to the teacher’s class page on the ocschools web page. You can then put a link on each of their class pages that forwards students and parents directly to that page in Edline.
To copy an assignment from one section of the same class to another (with all accompanying descriptive information):
- Open any class
- Right-click
- Choose Gradebook to Gradebook copy
- Choose the class to copy from on the left
- Choose the classes to copy to in the middle (hold the Ctrl key to select multiple classes).
- On the right, choose Test Descriptions
- In the box that pops up, choose the assignments you want to copy over (again, hold the Ctrl key to select multiple items).
- Click OK and it's done!
- Open Gradequick, with the desired class showing,
- View Student Information
- Then select gscale in the Data Fields to Show Column
- Click OK
- There will now be a new column that shows GS for Grade Scale.
- You can have a separate grade scale for each student, but to quickly apply it to all students,
- In the first row of the gradebook, change the grade scale to 2 for middle school and 3 for elementary
- Then Right Click on your entry and select fill the column.
- You will have to do this one time for each class.
1. Finish updating grades in Gradequick
2. From the top menu bar, choose
a. Reports
b. Then Edline Reports
c. Then Standard 2
3. In the top menu bar, click the 4th icon, which is labeled Send to Edline when you hover your mouse over the icon (see picture)
a.
4. In the Send to Web Options popup, choose the 4th choice (“Send Several Files”)
5. Click OK
6. When the For Your Information box pops up, you can read it, then click OK
7. Put a check mark in the check boxes for the classes in which you give grades (i.e. not homeroom). Even if you have not changed anything in every class, it’s best to click them all so that things stay consistent. It does not hurt anything anyway.
8. Click OK
9. In the Select Students popup, click the Select All Quick Button in the upper right.
10. Click OK
11. Choose or type a name for the report: If you have already sent reports to Edline, all past reports names will be available from the drop-down. You can select one of these to use the same name for your report, or type a new name. If you do re-use the same report name for the same class, then the previous report that was posted to Edline will be replaced with the new version you are currently posting. If you use a different report name, then the previous report(s) will remain at Edline until you remove it. If you are posting progress reports regularly, you will probably want to use the same name for reports, such as Current Grades, and have the most current report replace the previous version.
12. Click Send This Report
13. It will upload the reports and take you to a summary of the report. If there are Errors, you should probably print this summary page and report the errors to your site principal, in case they involve incorrect student IDs or other important information.
2. Click on a class for which you have run a report (i.e. not homeroom) under My Classes
3. On the upper-right, under Contents you should see the name of your report
4. If you click that report, you can see each individual student and click their names to see what the parents see.
If you want to delete the report altogether, click Edit on the Contents bar to see your options
1. Go to Reports > Spreadsheets > Gradebook Spreadsheet
2. Inside the generated report, choose Students > Student Info...
3. Check or uncheck the information you want
4. Click OK
5. See the report, as it will appear
6. Click the Printer in the upper left to print
1. In the Gradebook (not the report), click in the column by which you'd like to sort (you can change this later) - for example, click once in the final grade column
2. On the menu bar toward the top (right below the Attendance icon), there are two arrows, one pointing up and one pointing down. Click each one to see how it changes the arrangement of the class.
3. When your students are arranged how you want them, you can go back and print reports and they will be ordered like you see them.
4. Don't forget to change them back to alphabetical when you're finished. Do this by clicking in the name column and then clicking the little up arrow.
- Open GradeQuick
- Go to the class (period) in which you need to run the report.
- Select Reports > Student > Standard 2
- Steps 5 – 19 should be done the first time and then saved, so you do not have to do them again.
5. Select Students > Student Info…
6. Select and/or Deselect information you want (or don’t want) on the report.
7. Click OK (Each time you change report settings and click OK, you see a preview of what the report will look like. Make changes based on this preview.)
8. Select Students > Attendance
9. I have unchecked all of those, since the parents can get this info from the office. Mine are never accurate anyway (sports, activities, etc.)
10. Click OK
11. Select Tests > Test info…
12. The options I suggest are Date, Category (if applicable), Possible, and Use long test names
13. Make sure the test statistics are unchecked. Typically these are confusing at best, controversial at worst.
14. Click OK
15. Select Tests > Score Info…
16. From the top section, I recommend only checking the Percent option. On the bottom, I check everything except Mark Dropped Scores
17. Select Options
18. The options I recommend having checked are:
i. Print report memo
ii. Every student on a new page (unless you want to be using the slicer)
iii. Draw line every three rows
19. Select Print > Save configuration (so you don’t have to do it again for this class, or maybe ever)
- Select Tests > Select Tests & Subtotals
- Choose the assignments you want listed. If you want a category average (Homework percentage, for example), you can choose the category name with the arrow in front also.
- Click OK
- Select Students > Select Students…
- You can manually select students, or…
- Click Select by Criteria
- Click Standard Selection
- Pull down the top drop-down box and choose Final Grade
- After the “less than” box, type C (This will print a report for every student whose grade is below a C [remember: we also need to manually choose the new students, no matter what their grade is])
- Click OK twice
- At the top of the screen, click the Print All Students button, which should print all of the reports that meet your criteria
- If you want to change the student selection to all (freshmen teachers, for example), go back to Students > Select Students… and choose Select All
When in Gradequick, with the desired class showing:
1. View Student Information
2. Then select gscale in the Data Fields to Show Column
3. Click OK
4. There will now be a new column that shows GS for Grade Scale.
5. You can have a separate grade scale for each student, but to quickly apply it to all students,
6. In the first row of the gradebook, change the grade scale to 2 for middle school and 3 for elementary
7. Then Right Click on your entry and select fill the column.
You will have to do this one time for each class
1. Unique id.
2. Cantrell needs to format their pictures as "unique ID.jpg"
3. We will need to copy all pictures into the Pics folder... RS4/Data/ontariochristian/folder/2007/08/pics (something like that ... you get the 'picture')
4. These will then show up in Rediker and also in Gradequick (staff pictures will not). We do not need the pictures plus module.
Note: There is no way to enter a category as a setup function. You must first enter an assignment in that category, then you can go to grading > weighting and the categories you have somewhere in the spreadsheet will show up. At that point, you can weight the category appropriately. You will have to remember when it comes to exam time that you have to readjust their category weights to reflect the newly entered "exam" category.
Do not weight terms or tests. This is for schools that give (for example) 40% for one quarter, 40% for the 2nd quarter and 20% for the exam to make up the semester grade. In my class, there are simply more points in the second quarter because I can't give a test the first day of the first quarter, but I could conceivably do so in the 2nd quarter.
This is how to get on the grade program at home. Here's what you do:
2. Log in like you would at school
3. Click on "Get Grade Quick Plug-in,” this will let you download what you need for the grade program to be accessed at home.
4. Click on Semester 1 (07-08) Grade Quick Web
5. Your EXACT grade book will appear on your computer. You can even run reports from home and do seating charts at home if you want.
Rediker is supposed to send all changes up to Gradequick as they occur. However, changes can be sent manually.
- Go to the Tools then
- The Gradequick folder.
- Change the send section rosters.
It takes a few minutes to send them all up.
- Log in to EDLine
- Make sure you are viewing the correct period (Window > classname)
- Click the Attendance icon in the upper left
- Under the correct date, click in the box across from the student who was either tardy or absent and choose the correct letter (or type it in) – pretty much T or A, and then if they show up, you can change it to P (for present) or whatever
- When you have put in the correct code for students (those who are present don’t require any action), you need to choose File > Send attendance
- The class period should already be correct (A-H where A = 1st and H = Homeroom)
- Click OK
- The date should already be correct
- Click OK
- Don’t bother changing the file name
- Click OK
- It should export your attendance to the office
- Export is complete
- Click OK
To print out class lists:
- Log on to Gradequick
- Choose the class for which you would like to print a list (Window > “classname”)
- Choose Reports > Spreadsheets > Blank spreadsheet with numbered columns–Portrait
- Click the Printer icon in the upper-left corner
- Click OK to send it to your default printer
- At the top of the page it says which period this class is in, in letter format. The following is a conversion chart of those codes:
- 1st Period
- 2nd Period
- 3rd Period
- 4th Period
- 5th Period
- 6th Period
- 7th Period
- Homeroom
This report is a fairly nice one to manually record such things as grades and attendance.
Use this method if you want to enter one skill for each course for the entire class list:
- Open your gradebook
- Go to "window" on the top bar and select the course.
- Make sure you have one assignment in that course (even if you don't put anything in there), otherwise you won't be able to access "Term 1"
- Click "Edit Skills" at the top.
- Click the skill you want to work on (located at the left)
- Click "Student Assessments"
- Make sure you use "Term 1"--if you do not see "Term 1" make sure you have an assignment in the grade book for that course.
- Click the drop-down menu to see the skill table. You can either use the drop-down menu or just type in the code.
- When you are finished with the first skill, click on the next skill to the left and continue this process.
- When you are finished with all skills for the selected course, you can go back to your gradebook to select the next course.
Use this method if you want to enter all skills for one course for one student at a time:
- Open your gradebook
- Go to "window" on the top bar and select the course.
- Make sure you have one assignment in that course (even if you don't put anything in there), otherwise you won't be able to access "Term 1"
- Click on "View" on the top bar, then select "Student Summary View"
- Click on "Skill Assessments"
- At the top, you will see the first student's name and you will see each of the skills listed for the selected course.
- Click the drop-down menu to see the skill table. You can either use the drop-down menu or just type in the code.
- Go to the drop down menu at the top to select the next student.
To be sure that the exam is calculated and reported correctly, please follow the list of steps that applies to you. You will have to do this process once with each of your classes.
For those who use weighted categories:
1. Create an assignment with the name “Exam”
2. Double-click in the Quarter box and delete any number that appears there
3. This will bring you to your Category Weights box
a. Click on the Exam category
b. In the Change box, type the percentage your exam should be
c. Click Change
d. Click OK
4. Next it will open a box called “Assign Special Scores to Semesters”
a. Type 1 for First Semester (2nd Semester finals, type 2)
b. Click OK
5. You don’t need a category again, but if you type one nothing bad will happen.
6. Type the points possible and date as you normally would.
7. Enter the scores
For those who use straight points (no category weighting):
1. Create an assignment with the name “Exam”
2. Double-click in the Quarter box and delete any number that appears there
3. Next it will open a box called “Assign Special Scores to Semesters”
a. Type 1 for First Semester (2nd Semester finals, type 2)
b. Click OK
4. You don’t need a category, but if you type one nothing bad will happen.
5. Type the points possible and date as you normally would.
6. Enter the scores
- Login to edline.net/pages/ocschools
- Click on the correct class name in the menu on the left (for example: Span 3B (09041302 S2))
- In the middle of the page, there should be a “Calendar” section – click the Edit button
- Click a date on the calendar to edit (due date)
- In the page that comes up, at the top is a dropdown box that should say “Event”. To the right, there is a button labeled “Add” – click that button
- In the page that comes up, fill out the categories as follows
- Document Title (something short that shows up as a link in the calendar listing e.g. Test) – You must have something here
- Category/Folder – it’s helpful to pick between assignments or tests for the sake of organization, but uncategorized event is fine also
- Document Summary (This can be longer than the document title. It gets listed on the calendar page, and becomes the first line of the details when the user clicks the date.)
- If you clicked the wrong date, you have a chance to change it in the Calendar date box.
- In add content, you can either upload a file, or (more commonly) enter text by hand. This is where you would describe the assignment in detail. This will be available for the students to view when they click the Document Title link you made above.
- In Available Groups, choose the other classes for whom you’d like to post this identical item (perhaps other sections of the same course). Click each one and click the arrow pointing to the right to include them.
- Don’t worry about changing the visibility. It should default to being visible by everyone, which should be okay.
- Click the Save button
- At the top of the page that comes up, click the “Done” button
- This brings you back to your class page. You should see your newly entered item under the Calendar heading. You could also verify that it showed up in the other sections you linked it to. Go ahead and click on the link to see how the assignment details show up.
A. To make comments (maximum: two comments per student)
a. First, you have to show the two comment columns so you have somewhere to enter them.
i. Click View
ii. Choose Student Info…
iii. In the box that pops up (Information About Each Student), on the right side is a box labeled Data Fields to Show
iv. Scroll down and click on C1 and C2 to be sure they are selected
v. Click OK
vi. You should only have to do this process once total.
b. Using the list of comments (provided by your site principal), type the number (#) of the first comment in column C1 and the number of the second comment in column C2.
c. My recommendation is that you keep the comment list (to save trees), and highlight those you often use and maybe even black-out or white-out the comments you’d never use (e.g. #115 – Low Music Theory Scores)
d. If you would like to add a comment to the list, please email your suggestion to your principal.
e. You can also see the list of comments on your computer by going to Edit and choosing School Note Library. You can then click on one and click on Insert in Data Field in case your keyboard has lost all ability to enter numbers. Otherwise it’s almost surely quicker and easier to just type it in yourself.
B. To export grades
a. Be sure the grade in the far right column is what you want. If it is not, you can manually change the letter grade by double-clicking the letter in the Grade column and typing whichever letter grade you’d like to give the student. (to undo this, simply double-click again on the letter grade, and hit the delete key, and it will return to the calculated grade)
b. Choose File
c. Choose Send
d. Choose Send Grades and Skills to School Office
e. The file name that comes up is automatically correct, so just click OK
f. It should pause and send info for a few seconds, and then you should get a box telling you “Your data has been sent!” (If not, report the error to your principal)
g. You must repeat this process for each of your classes.
1. Add Test
2. Name it Final
3. Delete Term # 4 on Quarter
4. Weight should open automatically
5. Assign weight as decimal
Even if you have an exam already in your gradebook, if you don't enter anything in the column, it will not affect the grade.
1. Login to Gradequick
2. Open a class that has students in it
3. Click the Seating Chart button
4. If the “For Your Information” box pops up, click OK
5. In the “Arrange Seats” box, you can decide how you want the configuration to look, then click OK
6. You should see a chart with Student names in the “desks”
7. Click Options, and choose “Seat Labels…”
8. Click the Picture button in the center of the popup box
9. Click OK
10. The pictures should load. There will likely be a few students whose pictures don’t come up. It may be that they didn’t take their picture on the scheduled date. We can check into getting those later.
You’ll have to do this for each of your classes (items under Window).
If you just want to access the students’ pictures yourself:
1. Login to Gradequick
2. Open a class that has students in it
3. Click View > Student Info…
4. Make sure that ID number is checked, click OK
5. Note the student ID number that shows in Gradequick (column at the left side, near the student’s name)
6. Go to your T: drive and open the Rediker Pics folder
7. The picture is named by ID (and it must stay that way so don’t mess with the names of the pictures, please!)
8. You could copy (not cut) and paste students’ pictures into a folder in your own P: drive if you’d like to use them for classroom activities, etc.
How to set the default spacing in Microsoft Word 2007
- If you do these steps with a document open, the settings will not apply to the open document. This is to change a default setting on your normal template, which takes effect upon opening a new document.
- Open a new document in Word
- Click the Page Layout tab
- There is a "Paragraph" group that contains Indent and Spacing, click the small arrow in the lower-right hand corner
- This opens the Paragraph options popup box
- In the section labeled Spacing, be sure that the spacing Before and After are set to 0 pt. In the Line spacing section, select Single
- At the bottom of the popup box, click the Default... button
- Another popup will ask if you're sure you want to change the normal template, click Yes
- Close Word (remember, the previously open document will not have these new settings)
- The next time you open a document, it should have these settings
High School Mobile Lab Procedures (check out with librarian)
1. Get it plugged in as early as possible before your class starts and needs to log on. It takes a while for the switch and the access point to register the incoming signal.
a. Plug both power cords into an outlet. If you plug it into a power strip rather than an outlet, you run the risk of blowing a circuit. If you are plugged into an outlet and you blow a circuit, report it to your site principal.
b. Plug one of the network cables into your data jack. You can use any that has a “loose end”. You can then plug another of the “loose” cables into the back of your classroom computer and you should be able to resume normal network activity on that station.
2. If you are planning to use the mobile lab for the same set of students multiple times during the semester, have them use the same laptop number. It saves time logging in and out.
3. My suggestion is to have students start logging in as soon as they enter the room. Even if the activity is not planned at the beginning of the period, you don’t want to spend that time during the middle of class. They can always login and set it to the side (don’t shut the lid, though).
4. Please have students unplug the machine before pulling them out to avoid a web of tangled power cords.
5. When students are finished working, have them log off (don’t shut down). Tell them to be sure the logon screen (it says “Ctrl + Alt + Delete…” on the middle of the screen) before they shut the lid of the laptop (fold it in half). That will avoid problems for the next group of students.
6. Please have students put the laptop back in the correct slot and then plug it in. We have had numerous problems with both of these steps. It is your responsibility to be sure they are in the right slot and plugged in before you return the mobile lab or pass it to another teacher.
7. If the laptop says “There are currently no logon servers available…” have the student keep trying a few times (waiting 10 seconds between attempts). It is a function of having so many computers trying to access at the same time. If it doesn’t work after 5 or 6 tries, be sure to write down the laptop number (red tag on the side) and the student’s login name (e.g. jdoe12) and report it to your technology director as soon as possible.
8. If the laptop says “This computer is running low on resources…” you will have to do a hard reboot. To do this, hold the power button down for about 7 seconds. Wait 5 seconds and push the power button again to turn it on.
9. For printing, there is sometimes more than one printer to choose from. Before crying “foul” about a printer or laptop not working, be sure the student has tried all of the possible printers available when they hit Ctrl-P or go to the Office button > Print.
10. Be sure students are saving to their P: drive. If they cannot find a P: drive after clicking the start button (lower left corner), and looking on the right side of the popup, have them save it to a flash drive (40 available for checkout in the library). Write down the student’s login name (jdoe12) and report it to your technology director as soon as possible. If they had trouble saving at all, they will tend to save it to the desktop without knowing it. In that case, the file is only on that laptop, so they will need to remember their laptop number and return to that station to see it again.
11. There is a full set of mice available if you feel your activity would need to use “normal” mice rather than the trackpad on the laptop. See your librarian for details.
12. Don’t let any problem go unreported. Use the Tech Support request on the website (under Contact Us). The wheel that does not squeak gets no oil.
To edit the faculty web page on www.ocschools.org/faculty/yourlogin
1. Go to www.ocschools.org/faculty
2. Login (new folks: teacher is the default password; others: I can look it up for you)
3. Click on Edit Faculty Profile
a. Make any necessary changes
b. Please change your password if it is “teacher”
c. Click Update
4. Click on My Home Page on the left
5. To add another page to your “site”:
a. Click Navigation Builder Home on the menu on the left
b. Click Add Page
c. On the Add Page setup page:
i. In Navigation Link Name: Type the name of the page (perhaps a specific course, e.g. Reformed Perspectives)
ii. Click Internal Web Page
iii. In Physical File Name: Type the web address (no spaces) e.g. reformedperspectives
iv. In the Pate Title: Type the name of the page again (e.g. Reformed Perspectives)
v. Navigation Link Status: Active
vi. Navigation Order: anywhere after My Home Page
vii. Navigation Level: 1 is most common
viii. Click Add
ix. You should now see the page on the menu on the left
6. To put a brief description of yourself on your home page
a. Click on My Home Page
b. In the Main Body of the page, in the drop-down menu of the “Add tool to this page” section, select Text/Graphic Editor and Links in the “After” drop-down menu and click the Add button
c. Use the WYSIWYG (what you see is what you get) editor and click the Update button
7. To add any other features to your site, first consult the help manual located at http://www.faithwebsites.com/faculty_help.htm and then ask Jeremy for help if you still don’t know what to do
| 
